Delivery Invoice Template
Free invoice templates for delivery businesses, local delivery drivers, parcel delivery services, food delivery providers, furniture delivery teams, e-commerce delivery businesses, and logistics service providers. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Use this template to bill for delivery jobs, pickup fees, drop-off charges, mileage, fuel fees, package handling, waiting time, express delivery, taxes, discounts, deposits, and payment terms in a clear and professional way.
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Download a template, then edit it in PDF, Word, Excel, Google Docs, or Google Sheets. Print it, save it, or send it to your client when the delivery service is complete.
Use these templates for local delivery businesses, independent delivery drivers, parcel delivery companies, food delivery services, furniture delivery teams, same-day delivery providers, and e-commerce delivery services.
View our complete selection of invoice templates for a variety of businesses and industries.
How to Invoice for Delivery Work
A good delivery invoice should clearly show the client details, pickup location, delivery address, delivery date, item details, service type, charges, taxes, and payment terms.
In 5 Steps:
- Confirm the client details, pickup address, delivery address, item type, delivery deadline, service level, and agreed pricing before starting the delivery.
- Record completed delivery work, pickup time, drop-off time, route details, item quantity, delivery confirmation, waiting time, and any approved extra services.
- Track delivery costs such as mileage, fuel, tolls, parking, packaging, handling, urgent delivery fees, waiting time, and return trip charges.
- Calculate pickup fees, delivery charges, mileage, fuel surcharge, extra handling, taxes, discounts, deposits, and the final balance due.
- Send the invoice with payment options, due date, delivery notes, proof of delivery details, and any service terms or follow-up instructions.
With Invoize, you can create delivery invoices faster, save client details, reuse common delivery services, add mileage and fees, and track payments from your phone.
What to Include in a Delivery Invoice
A professional delivery invoice should include the details needed to identify the client, delivery job, item, route, charges, and payment terms.
Invoice and Delivery Details
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Invoice number Helps track the invoice, payment record, and delivery service history.
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Client name and contact details Shows who requested the delivery service and who is responsible for payment.
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Business name and contact details Shows which delivery company, driver, or service provider completed the delivery.
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Pickup and delivery addresses Shows where the item, parcel, food order, furniture, or package was collected and delivered.
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Pickup and delivery dates Shows when the delivery service was completed and which job the invoice covers.
Delivery Service Details
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Service type Shows whether the job was standard delivery, same-day delivery, scheduled delivery, express delivery, or return delivery.
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Item details Helps explain pricing, handling needs, item type, quantity, weight, size, and delivery requirements.
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Order or tracking reference Connects the invoice to the correct order, delivery record, client request, or tracking number.
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Recipient or delivery confirmation Records who received the delivery and confirms that the service was completed.
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Service description Explains parcel delivery, food delivery, furniture delivery, route delivery, express delivery, or multi-stop delivery.
Payment and Final Notes
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Delivery fee or rate Shows whether the delivery service was billed by flat delivery fee, hourly rate, mileage rate, or service package.
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Mileage and extra fees Lists mileage, fuel, tolls, parking, waiting time, handling fees, return fees, or other delivery costs.
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Discounts, deposits, or previous payments Shows credits or amounts already paid before the final balance.
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Total amount due Shows the final amount the client needs to pay.
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Delivery notes or service terms Records the due date, payment methods, proof of delivery, return policy, damaged item notes, waiting time rules, or special instructions.
Billing Scenarios for Delivery Businesses
Use clear invoice labels so clients understand the type of delivery service, delivery fee, mileage cost, handling charge, and final amount due.
| Scenario | Invoice line items | Best used for | How to describe it |
|---|---|---|---|
| Local delivery service | Pickup fee, delivery fee, mileage, service notes, tax | Local parcels, documents, small packages, retail orders, and regular customer deliveries. | Show the pickup address, delivery address, service date, and flat or mileage-based charge clearly. |
| Same-day delivery | Same-day delivery fee, pickup fee, mileage, fuel surcharge, delivery confirmation | Urgent orders, fast local deliveries, time-sensitive items, and business delivery requests. | Show the delivery deadline, pickup time, delivery time, and same-day service charge. |
| Food delivery service | Food pickup, delivery fee, distance charge, waiting time, service fee | Restaurant deliveries, catering drop-offs, meal delivery, and customer food orders. | Show the restaurant or pickup point, delivery address, order reference, and any waiting or distance charge. |
| Furniture or large item delivery | Large item delivery, handling fee, loading labor, mileage, setup notes | Furniture, appliances, bulky parcels, heavy items, or deliveries that need extra handling. | Describe the item, handling needs, delivery work, and extra labor or equipment fees clearly. |
| Multi-stop delivery route | Route fee, multiple stops, mileage, waiting time, extra handling | Business delivery routes, several drop-offs, retail orders, warehouse runs, or scheduled delivery rounds. | Show the number of stops, route details, mileage, and any added waiting or handling charges. |
| Recurring delivery service | Weekly delivery, monthly route, order count, mileage, recurring service fee | Regular deliveries for shops, restaurants, offices, e-commerce sellers, and service businesses. | Show the billing period, delivery schedule, number of deliveries, and recurring service amount. |
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Common Charges and Fees for Delivery Businesses
Itemize delivery charges clearly so clients can see pickup fees, delivery charges, mileage, fuel, waiting time, handling, taxes, and any extra costs.
| Charge or service | Unit | When to use | How to show it |
|---|---|---|---|
| Pickup fee | Pickup or service | Use when charging for collecting an item, package, food order, parcel, or product from the pickup location. | Show the pickup location and pickup charge clearly. |
| Delivery fee | Delivery or service | Use for standard delivery from one location to another. | List the delivery route and fixed delivery amount clearly. |
| Mileage charge | Mile or kilometer | Use when pricing depends on distance traveled between pickup and delivery locations. | Show total miles or kilometers multiplied by the mileage rate. |
| Hourly delivery service | Hour | Use when billing for driver time, delivery routes, waiting time, loading, or custom delivery work. | Show hours worked multiplied by the hourly rate with a short service description. |
| Same-day or rush fee | Fee | Use when the client requests urgent delivery, express service, or a short delivery deadline. | Add a clear label so the client understands why the extra fee applies. |
| Fuel surcharge | Fee or percentage | Use when fuel costs are added to the delivery price. | Show the fuel surcharge separately from the delivery fee. |
| Tolls, parking, or access fees | Fee | Use when paid roads, parking areas, building access, loading zones, or venue access add cost. | List tolls, parking, and access fees separately when charged. |
| Waiting time | Minute or hour | Use when the driver waits at pickup, drop-off, reception, loading area, restaurant, or security desk. | Show waiting time and the waiting rate clearly. |
| Handling or loading fee | Package, item, or fee | Use for fragile items, heavy products, oversized parcels, furniture, appliances, or careful handling. | Describe the item and show the handling fee separately. |
| Return delivery fee | Trip or service | Use when an item must be returned to the sender, store, warehouse, office, or pickup point. | Show the return route and return service fee clearly. |
| Tax | Percentage or amount | Use when tax applies to delivery services, delivery fees, handling charges, or transport costs based on local rules. | Show tax before the final total so the client can see how the balance was calculated. |
| Deposit or previous payment | Credit | Use when the client paid before or during the delivery service. | Subtract it from the invoice total and show the remaining balance due. |
Create a free account and save delivery rates, mileage fees, client details, route charges, and common delivery invoice items once, so nothing gets retyped.
Common Delivery Invoicing Mistakes
Delivery work can include pickup details, delivery addresses, item information, mileage, rush service, waiting time, proof of delivery, and payment terms. Missing details can confuse clients or delay payment. Avoid these common mistakes.
| Mistake | Why it causes problems | How to fix it |
|---|---|---|
| Leaving out pickup or delivery addresses | The client may not know which delivery, route, or order the invoice belongs to. | Add both pickup and delivery addresses to every delivery invoice. |
| Not listing the delivery date and time | The invoice may be hard to match with the correct delivery job or customer order. | Add pickup date, delivery date, pickup time, and delivery time when useful. |
| Combining all charges in one line | The total may look unclear because the client cannot see delivery fees, mileage, fuel, waiting time, and taxes separately. | Separate pickup, delivery, mileage, rush fees, fuel, waiting time, handling, and taxes into clear line items. |
| Not describing the delivered item | The client may not know which item, parcel, food order, furniture piece, or product the invoice refers to. | Add item type, quantity, size, weight, order number, or delivery reference when available. |
| Forgetting mileage or route details | Distance-based charges may be questioned if the route or mileage is not shown. | Show mileage, route notes, stops, or distance-based pricing clearly. |
| Leaving out rush or same-day fees | Urgent delivery charges may look unexpected if they are not explained. | Add same-day, express, rush, or priority delivery fees as separate line items. |
| Not recording waiting time | Extra time charges may be questioned if the driver had to wait during pickup or drop-off. | Show waiting time, waiting rate, and the reason for the delay when useful. |
| Forgetting deposits or previous payments | The final balance may look higher than expected. | Show deposits, advance payments, partial payments, or credits before the balance due. |
| Leaving out proof of delivery notes | The client may not have enough confirmation that the delivery was completed. | Add recipient name, delivery confirmation, order reference, tracking number, or short proof of delivery note. |
| Not keeping invoice records | Tracking deliveries, routes, payments, clients, and delivery history becomes harder. | Keep a copy of every delivery invoice for your business records. |
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Delivery Invoice FAQs
Line items for local delivery, same-day delivery, pickup, drop-off, mileage, package handling, rush service, waiting time, delivery attempts, deposits, and final payment. Built for delivery drivers, local delivery companies, courier services, and transport businesses using the Delivery Invoice Template.
How should I show delivery charges on an invoice?
List the delivery service with the pickup location, drop-off location, and delivery rate. Example: “Local package delivery: Office pickup to customer address: $35” or “Standard delivery service: $25.” This helps the customer understand what delivery was completed.
What delivery details should be included on the invoice?
Include the pickup address, delivery address, delivery date, recipient name, package type, and order or tracking number if available. Example: “Pickup: Main Street Store, delivery: 45 Oak Avenue, package: small parcel.” This connects the invoice to the correct delivery job.
How do I invoice for mileage-based delivery?
Show the total distance, rate per mile, and final amount. Example: “Delivery mileage: 18 miles × $2.00/mile = $36.” This makes distance-based pricing clear and easy for the customer to review.
Can I charge extra for same-day or rush delivery?
Yes. Rush or same-day delivery should be listed as a separate line item if it costs more than standard delivery. Example: “Same-day delivery fee: Delivered within 3 hours: $20.” This explains why the invoice total is higher than a normal delivery.
Should package handling fees be listed separately?
Yes, if the item needs special care, heavy lifting, fragile handling, or temperature-safe transport. Example: “Fragile item handling: $15” or “Heavy package handling fee: $25.” This keeps extra handling costs clear.
How should I bill for multiple deliveries on one invoice?
List each delivery separately with its own pickup, drop-off, and price. Example: “Delivery 1: Documents to client office: $30” and “Delivery 2: Package to warehouse: $45.” This helps the customer check every delivery included in the total.
How do I show waiting time or failed delivery attempts?
Add waiting time or failed delivery attempts as separate line items. Example: “Waiting time at pickup location: 15 minutes: $12” or “Failed delivery attempt: Recipient unavailable: $20.” This makes extra time and repeat visits easy to understand.
What payment terms should a delivery invoice include?
Include the due date, accepted payment methods, late fee policy, proof of delivery note, and any rules for cancelled or failed deliveries. Example: “Payment due within 7 days. Proof of delivery available on request. Extra charges may apply for rush service, wrong addresses, waiting time, or repeat delivery attempts."
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