Upholstery Invoice Template
Free invoice templates for upholstery businesses, furniture upholsterers, auto upholstery shops, fabric repair services, custom cushion makers, restoration specialists, and furniture repair professionals. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Use this template to bill for upholstery labor, fabric replacement, cushion repair, furniture restoration, padding, foam, stitching, pickup and delivery, materials, taxes, discounts, deposits, and payment terms in a clear and professional way.
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Download a template, then edit it in PDF, Word, Excel, Google Docs, or Google Sheets. Print it, save it, or send it to your customer when the upholstery work is complete.
Use these templates for furniture upholsterers, upholstery repair shops, auto upholstery services, custom furniture makers, sofa repair businesses, cushion makers, chair restoration providers, and fabric repair professionals.
View our complete selection of invoice templates for a variety of businesses and industries.
How to Invoice for Upholstery Work
A good upholstery invoice should clearly show the customer details, item being repaired, upholstery service completed, fabric or material used, labor charges, extra fees, taxes, and payment terms.
In 5 Steps:
- Confirm the customer details, furniture item, upholstery condition, fabric choice, repair needs, pickup or delivery details, and agreed pricing before starting the work.
- Record completed upholstery work, fabric removal, re-covering, stitching, padding, foam replacement, cushion repair, frame touch-ups, and any approved extra services.
- Track job costs such as fabric, leather, vinyl, foam, batting, thread, buttons, staples, zippers, trim, adhesive, tools, pickup, delivery, and disposal.
- Calculate upholstery labor, material costs, repair fees, custom work charges, pickup and delivery, taxes, discounts, deposits, and the final balance due.
- Send the invoice with payment options, due date, item notes, care instructions, warranty notes, and any remaining balance information.
With Invoize, you can create upholstery invoices faster, save customer details, reuse common upholstery services, add material costs, and track payments from your phone.
What to Include in an Upholstery Invoice
A professional upholstery invoice should include the details needed to identify the customer, furniture item, upholstery work, materials, charges, and payment terms.
Invoice and Job Details
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Invoice number Helps track the invoice, payment record, and upholstery job history.
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Customer name and contact details Shows who requested the upholstery service and who is responsible for payment.
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Business name and contact details Shows which upholsterer, repair shop, or upholstery business completed the work.
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Service date or billing period Shows when the upholstery work was completed or which service period the invoice covers.
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Pickup, delivery, or service location Shows where the item was collected, delivered, repaired, or installed.
Upholstery Service Details
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Furniture item or project reference Connects the invoice to the correct chair, sofa, cushion, car seat, bench, headboard, or upholstery project.
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Service type Shows whether the work was reupholstery, fabric repair, cushion replacement, restoration, stitching, or auto upholstery.
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Service description Explains removing old fabric, adding foam, sewing seams, replacing padding, or installing new covering.
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Item condition or repair notes Records damage, worn fabric, broken seams, sagging cushions, stains, tears, or frame issues.
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Labor or fixed project fee Shows whether the upholstery job was billed by labor hours, hourly rate, or flat-rate project price.
Payment and Final Notes
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Materials and supplies Lists fabric, leather, vinyl, foam, batting, thread, buttons, zippers, trim, staples, yardage, or unit price.
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Extra service fees Shows pickup, delivery, disposal, rush work, custom sewing, stain protection, or installation fees.
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Discounts, deposits, or previous payments Shows credits or amounts already paid before the final balance.
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Total amount due Shows the final amount the customer needs to pay.
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Payment terms and care notes Records the due date, payment methods, fabric care instructions, warranty terms, delivery details, or maintenance advice.
Billing Scenarios for Upholstery Businesses
Use clear invoice labels so customers understand the type of upholstery service, labor cost, fabric charge, repair fee, and final amount due.
| Scenario | Invoice line items | Best used for | How to describe it |
|---|---|---|---|
| Furniture reupholstery | Fabric removal, new fabric, upholstery labor, foam, stitching, finishing | Sofas, chairs, armchairs, benches, ottomans, dining chairs, and older furniture needing a new covering. | Show the furniture item, fabric type, labor, materials used, and final project price clearly. |
| Cushion repair or replacement | Foam replacement, cushion cover, sewing, zipper, batting, fabric | Sagging cushions, worn cushions, seat pads, outdoor cushions, sofa cushions, and custom cushion projects. | List the cushion count, foam type, fabric used, sewing work, and cushion repair fee. |
| Auto upholstery service | Seat repair, vinyl or leather material, stitching, padding, installation | Car seats, truck seats, motorcycle seats, boat seats, headliners, and vehicle interior upholstery. | Show the vehicle details, area repaired, material type, labor, and any installation notes. |
| Fabric repair service | Patch repair, seam repair, stitching, trim replacement, minor material cost | Small tears, loose seams, damaged panels, ripped cushions, and minor upholstery fixes. | Describe the damaged area, repair method, materials used, and fixed repair charge. |
| Custom upholstery project | Custom design, fabric, foam, sewing, fitting, installation, finishing | Custom benches, headboards, booth seating, built-in seating, restaurant seating, and made-to-order upholstery. | Show the project name, custom measurements, materials, labor, and installation details. |
| Restoration upholstery | Furniture restoration, padding repair, fabric replacement, trim, detailed finishing | Antique furniture, vintage chairs, heirloom sofas, decorative pieces, and restoration projects. | List the restoration work, item condition, fabric choice, special detailing, and final service charge. |
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Common Charges and Fees for Upholstery Businesses
Itemize upholstery charges clearly so customers can see labor, fabric, foam, stitching, pickup, delivery, taxes, and any extra costs.
| Charge or service | Unit | When to use | How to show it |
|---|---|---|---|
| Upholstery labor | Hour or project | Use when billing for removing fabric, cutting material, sewing, fitting, stapling, padding, and finishing work. | Show labor hours or project labor fee with a short work description. |
| Furniture reupholstery fee | Item or project | Use when re-covering a chair, sofa, bench, ottoman, headboard, or other furniture item. | Show the item name, service details, and reupholstery price clearly. |
| Fabric or leather cost | Yard, meter, item, or roll | Use when charging for fabric, leather, vinyl, canvas, or other covering material. | Show material type, quantity, unit price, and total cost when possible. |
| Foam or padding replacement | Item or cushion | Use when replacing foam, batting, padding, stuffing, or cushion inserts. | List foam type, cushion count, or padding charge separately. |
| Sewing or stitching repair | Service or hour | Use when repairing seams, adding zippers, replacing stitching, or sewing custom covers. | Show sewing work separately when it is not included in the main upholstery fee. |
| Trim, buttons, zippers, or decorative details | Item or service | Use when adding or replacing finishing details, buttons, piping, trim, zippers, or decorative accents. | List each detail or finishing item separately when charged. |
| Furniture repair or frame support | Service or hour | Use when fixing minor frame issues, loose joints, springs, webbing, or support areas during upholstery work. | Show repair work separately from fabric and upholstery labor. |
| Pickup or delivery fee | Trip or fee | Use when collecting or delivering furniture, cushions, vehicle seats, or upholstered items. | Show pickup, delivery, or transport separately from the upholstery service. |
| Disposal or old material removal | Fee | Use when removing old fabric, foam, padding, staples, or waste from the job. | List disposal or cleanup separately when charged. |
| Rush or custom work fee | Fee or service | Use when the customer requests urgent completion, complex fabric work, special sewing, or custom fitting. | Add a clear label so the customer understands why the extra fee applies. |
| Tax | Percentage or amount | Use when tax applies to upholstery labor, materials, supplies, or extra fees based on local rules. | Show tax before the final total so the customer can see how the balance was calculated. |
| Deposit or previous payment | Credit | Use when the customer paid before or during the upholstery job. | Subtract it from the invoice total and show the remaining balance due. |
Create a free account and save upholstery rates, fabric prices, repair fees, customer details, and common upholstery invoice items once, so nothing gets retyped.
Common Upholstery Invoicing Mistakes
Upholstery work can include fabric choices, furniture details, labor, foam, stitching, pickup, delivery, deposits, and care notes. Missing details can confuse customers or delay payment. Avoid these common mistakes.
| Mistake | Why it causes problems | How to fix it |
|---|---|---|
| Not describing the furniture item clearly | The customer may not know which chair, sofa, cushion, bench, seat, or upholstery project the invoice belongs to. | Add the item name, quantity, project reference, or furniture description to every upholstery invoice. |
| Leaving out fabric or material details | The customer may not understand why fabric, leather, vinyl, foam, or trim was charged. | Show material type, color, quantity, grade, unit price, and total cost when useful. |
| Combining all charges in one line | The total may look unclear because the customer cannot see labor, fabric, foam, pickup, delivery, and taxes separately. | Separate upholstery labor, materials, foam, stitching, repairs, pickup, delivery, deposits, and taxes into clear line items. |
| Not showing labor or project pricing | The customer may question the charge if the time spent or fixed project price is not visible. | Show labor hours, hourly rate, fixed project fee, or item-based price clearly. |
| Forgetting foam, padding, or support repairs | Extra cushion work or frame support may look unexpected if not listed. | Add foam replacement, batting, padding, webbing, spring repair, or frame support as separate line items when charged. |
| Leaving out pickup or delivery fees | The customer may be surprised by transport charges if they are not shown clearly. | Add pickup, delivery, handling, or transport fees as separate line items. |
| Not recording approved extra work | Additional sewing, stain protection, trim, repairs, or custom changes may be questioned later. | Show approved add-ons, added materials, extra labor, and updated totals clearly. |
| Forgetting deposits or previous payments | The final balance may look higher than expected. | Show deposits, advance payments, partial payments, or credits before the balance due. |
| Leaving out care or warranty notes | The customer may not know how to care for the fabric or what is covered after the upholstery work. | Add fabric care instructions, warranty terms, cleaning notes, pickup details, or service limits. |
| Not keeping invoice records | Tracking upholstery jobs, materials, payments, fabric choices, customer history, and warranty notes becomes harder. | Keep a copy of every upholstery invoice for your business records. |
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Upholstery Invoice FAQs
Line items for furniture upholstery, fabric, foam, padding, repairs, labour, custom cushions, pickup, delivery, deposits, and final payment. Built for upholsterers, furniture repair shops, custom fabric specialists, and restoration professionals using the Upholstery Invoice Template.
How should I show upholstery labour on an invoice?
List each upholstery task with the item, time, rate, or fixed service price. Example: “Dining chair reupholstery: 6 chairs × $75 = $450” or “Sofa upholstery labour: Fixed charge: $650.” This helps the customer understand how the service cost was calculated.
What furniture details should be included on an upholstery invoice?
Include the furniture type, quantity, fabric choice, service date, and work completed. Example: “Reupholster 2 armchairs with navy velvet fabric.” This connects the invoice to the exact furniture project and avoids confusion.
How do I invoice for upholstery fabric?
List the fabric separately with the yardage, price per yard, and total cost. Example: “Upholstery fabric: 8 yards × $35/yard = $280.” If the customer supplied the fabric, mention it clearly as “Customer-supplied fabric: $0.”
Should foam, padding, or batting be listed separately?
Yes. Foam, padding, batting, webbing, springs, and support materials should be listed separately if they are charged outside the main labour price. Example: “Seat foam replacement: 4 cushions × $45 = $180.”
Can I include furniture repair before upholstery?
Yes. Repair work should be shown as a separate line item. Example: “Repair loose chair frame: $65” or “Replace broken sofa spring: $90.” This explains extra work needed before the upholstery fabric was installed.
How should I bill for custom cushions or pillows?
List each custom item with quantity, size, material, and price. Example: “Custom bench cushion: 1 piece: $180” or “Decorative throw pillows: 4 × $35 = $140.” This keeps custom upholstery work easy to review.
How do I show pickup and delivery charges?
Add pickup, delivery, or furniture transport as separate line items if they are not included in the service price. Example: “Furniture pickup and delivery: $75.” This keeps transport costs separate from upholstery work.
What payment terms should an upholstery invoice include?
Include the due date, accepted payment methods, deposit amount, fabric approval terms, and change policy. Example: “Payment due within 7 days. Deposit required before fabric is ordered. Fabric changes, added repairs, or extra cushions may require an updated invoice.”
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