Free Art Invoice Template
Free invoice templates for art businesses, galleries, artists, art sellers, creative studios, art dealers, print shops, and handmade art professionals. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Use this template to bill for original artwork, art prints, custom art orders, gallery sales, framed pieces, digital art, art commissions, materials, delivery, licensing, taxes, discounts, deposits, and payment terms in a clear and professional way.
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Download Free Art Invoice Templates
Download an art invoice template, then edit it in PDF, Word, Excel, Google Docs, or Google Sheets. Print it, save it, or send it after artwork sales, custom commissions, gallery sales, print orders, digital art delivery, framing, licensing, shipping, or completed creative art work.
Editable Art Invoice Template
Printable Art Invoice Template
Free Art Invoice Template
Use these templates for artists, galleries, art sellers, print shops, illustrators, painters, creative studios, art dealers, and handmade art professionals that need clear billing for artwork prices, materials, framing, delivery, licensing, deposits, and final payments.
How to Invoice for Art Sales and Services
A good art invoice should clearly show the buyer details, artwork title, art type, size, medium, quantity, artwork price, framing or shipping costs, deposits, taxes, and payment terms.
Download Free TemplateIn 5 Steps:
- Confirm the buyer or client details, artwork title, artwork type, size, medium, quantity, delivery needs, licensing terms, and agreed pricing before completing the sale or commission.
- Record completed art work, original pieces, art prints, custom commissions, digital files, framed pieces, gallery sales, materials used, revisions, and any approved extra services.
- Track art-related costs such as canvas, paper, ink, paint, frames, mounts, packaging, courier fees, printing, certificates, gallery commissions, and licensed materials.
- Calculate artwork prices, print quantities, custom art fees, framing costs, material charges, shipping, licensing fees, discounts, deposits, taxes if applicable, and the final balance due.
- Send the invoice with payment options, due date, artwork details, delivery notes, certificate or authenticity details, licensing terms, and any remaining balance instructions.
With Invoize, you can create art invoices faster, save buyer details, reuse common art sale items, add material and delivery fees, and track payments from your phone.
What to Include in an Art Invoice
A professional art invoice should include the details needed to identify the buyer, artwork, sale or commission, deliverables, charges, and payment terms.
Invoice and Buyer Details
- Invoice numberHelps track the invoice, payment record, artwork sale, commission, and creative billing history.
- Buyer, collector, gallery, or client detailsShows who purchased the artwork or requested the custom art service and who is responsible for payment.
- Artist, gallery, or studio detailsShows which artist, art seller, gallery, dealer, print shop, or creative studio completed the sale or service.
- Artwork title or order referenceConnects the invoice to the specific artwork, print order, commission, gallery sale, or digital art delivery.
- Sale date or billing periodShows when the artwork was sold, delivered, commissioned, framed, licensed, or completed.
Artwork and Service Details
- Artwork typeAdds whether the invoice is for an original painting, drawing, sculpture, print, digital art, commission, framed piece, or licensed artwork.
- Artwork descriptionExplains the title, medium, size, quantity, edition number, materials, framing, finishing, certificate, or delivery details.
- Quantity, size, medium, or deliverablesShows the project scope, print quantity, artwork dimensions, material type, digital files, and included formats.
- Unit price, hourly rate, or fixed art feeShows whether the art sale or commission was billed by piece, print, hour, package, milestone, or fixed project price.
- Framing, shipping, or licensing notesRecords framing, finishing, delivery method, file usage, print rights, commercial use, or licensing terms.
Payment and Final Notes
- Materials, framing, or production costsLists canvas, paper, ink, paint, framing, mounting, printing, packaging, or other production expenses when charged.
- Discounts, deposits, retainers, or previous paymentsShows credits or amounts already paid before the final balance.
- Total amount dueShows the final amount the buyer, gallery, collector, or client needs to pay.
- Payment due date and methodsTells the buyer when payment is expected and how they can pay.
- Certificate, delivery, or ownership notesAdds certificate of authenticity details, provenance notes, artwork pickup, delivery instructions, licensing rules, or ownership terms.
Billing Scenarios for Art Sellers and Art Businesses
Use clear invoice labels so buyers, collectors, galleries, and clients understand the type of artwork, item price, material cost, licensing charge, deposit, and final amount due.
| Scenario | Invoice line items | Best used for | How to describe it |
|---|---|---|---|
| Original artwork sale | Original art, artwork title, size, medium, framing, delivery | Paintings, drawings, sculptures, mixed media pieces, gallery pieces, and one-of-a-kind artwork. | Show the artwork title, medium, size, sale price, framing if included, and final balance clearly. |
| Art print order | Prints, quantity, print size, paper type, packaging, shipping | Limited edition prints, posters, art reproductions, online art shop orders, and gallery print sales. | List each print, size, quantity, unit price, shipping cost, and final order total. |
| Custom art order | Custom artwork, concept sketch, final art, materials, revisions, delivery | Custom paintings, digital art, portraits, pet art, family art, and personalised art commissions. | Show the artwork brief, size, medium, included revisions, deposit, and remaining balance. |
| Gallery art sale | Artwork sale, gallery commission, certificate, framing, buyer payment | Gallery sales, exhibition pieces, art dealer sales, collector purchases, and curated art sales. | Show the artwork title, artist name, sale price, commission if needed, certificate notes, and amount due. |
| Digital art delivery | Digital artwork, final files, file formats, usage rights, delivery notes | Digital downloads, custom digital art, concept pieces, online commissions, and creative digital files. | Show the file format, artwork count, usage terms, revision details, and digital art fee. |
| Art licensing or usage rights | Artwork license, commercial use, print rights, digital use, usage period | Clients using artwork in ads, packaging, merchandise, books, websites, prints, or campaigns. | Show the artwork title, license period, usage channels, territory if needed, and licensing charge. |
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Common Charges and Fees for Art Sales and Services
Itemize art charges clearly so buyers can see artwork prices, print costs, materials, framing, delivery, licensing, taxes, and any extra costs.
| Charge or service | Unit | When to use | How to show it |
|---|---|---|---|
| Original artwork price | Artwork or piece | Use when selling an original painting, drawing, sculpture, mixed media item, or handmade art piece. | Show the artwork title, medium, size, and sale price clearly. |
| Art print fee | Print, size, or quantity | Use when selling printed artwork, posters, limited edition prints, or art reproductions. | Show print size, paper type, quantity, unit price, and total cost. |
| Custom art fee | Artwork, project, or commission | Use when charging for a custom artwork, personalised piece, digital art, painting, or creative commission. | Show the artwork title, size, medium, included work, and custom art price. |
| Hourly art service fee | Hour | Use when billing by time for sketching, painting, design work, revisions, installation, or creative production. | Show hours worked multiplied by the hourly rate with a short service description. |
| Material or production cost | Item, set, or quantity | Use when billing for canvas, paper, ink, paint, frames, mounts, printing, packaging, or production supplies. | Show material name, quantity, unit price, and total cost when useful. |
| Framing or finishing fee | Item or artwork | Use when framing, mounting, sealing, varnishing, preparing, or finishing artwork before delivery. | List framing or finishing separately when it is not included in the artwork price. |
| Gallery commission or seller fee | Percentage, sale, or fee | Use when a gallery, dealer, marketplace, or seller commission applies to the artwork sale. | Show commission separately when it needs to be visible for the buyer, artist, or gallery record. |
| Certificate or authentication fee | Certificate, artwork, or service | Use when providing a certificate of authenticity, provenance note, signed document, or artwork record. | Show certificate or authentication work separately when charged. |
| Shipping, delivery, or installation fee | Delivery, trip, item, or service | Use when packaging, shipping, courier delivery, local delivery, art hanging, or installation is charged separately. | Show delivery method, location, item count, and delivery or installation fee clearly. |
| Usage rights or licensing fee | License, artwork, month, year, or campaign | Use when artwork will be used commercially, printed, sold, advertised, or reused beyond the original sale. | Show usage channel, license period, and licensing fee clearly. |
| Tax | Percentage or amount | Use when tax applies to art sales, prints, materials, delivery, licensing, or extra fees based on local rules. | Show tax before the final total so the buyer can see how the balance was calculated. |
| Deposit, retainer, or previous payment | Credit | Use when the buyer, client, gallery, or collector paid before or during the art order. | Subtract it from the invoice total and show the remaining balance due. |
Common Art Invoicing Mistakes
Art billing can include artwork titles, mediums, sizes, print quantities, commissions, framing, materials, shipping, licensing, deposits, and payment terms. Missing details can confuse buyers or delay payment. Avoid these common mistakes.
| Mistake | Why it causes problems | How to fix it |
|---|---|---|
| Not listing the artwork title or type | The buyer may not know which painting, print, sculpture, digital file, or commission the invoice covers. | Add the artwork title, type, size, medium, edition number, or order reference clearly. |
| Not describing the artwork or service clearly | The buyer may not understand whether the charge is for an original artwork, print, commission, framing, delivery, or licensing. | Add a simple description for each artwork, material, service, or deliverable. |
| Combining all charges in one line | The total may look unclear because the buyer cannot see artwork price, materials, framing, delivery, licensing, deposits, and taxes separately. | Separate artwork prices, print fees, materials, framing, delivery, licensing, deposits, and taxes into clear line items. |
| Not showing size, medium, quantity, or edition | The buyer may question the price if the artwork dimensions, material, quantity, or edition details are missing. | Show size, medium, edition number, quantity, unit price, and total clearly when relevant. |
| Leaving out final deliverables | The buyer may not know what files, prints, frames, certificates, or delivery items are included. | Add deliverables such as framed artwork, digital files, print sizes, certificates, or shipping details. |
| Not recording approved custom changes | Additional concepts, revisions, materials, framing, or delivery upgrades may be questioned later. | Show approved extra work, added materials, additional revisions, upgraded framing, delivery changes, and updated totals clearly. |
| Forgetting certificate or authenticity notes | Collectors and galleries may need artwork records for ownership, provenance, or resale. | State whether a certificate of authenticity, provenance note, or signed record is included. |
| Forgetting licensing or usage notes | The buyer may not understand whether the artwork can be used for ads, merchandise, packaging, websites, or future campaigns. | Add usage rights, commercial use terms, license period, ownership details, and reproduction limits when useful. |
| Forgetting deposits or partial payments | The final balance may look higher than expected. | Show deposits, retainers, advance payments, milestone payments, partial payments, or credits before the balance due. |
| Not keeping invoice records | Tracking artwork sales, payments, licenses, delivery notes, and client history becomes harder. | Keep a copy of every art invoice for your creative business records. |
More Invoice Templates You May Like
Explore closely related invoice templates for art work, similar services, and nearby billing scenarios before choosing the best format for your customer.
Questions
Frequently Asked Questions
How should I show artwork prices on an invoice?
List each artwork separately with the title, medium, size, quantity or edition, and price. For example, show an original painting, limited edition print, or digital artwork as its own line item so the buyer can review the sale clearly.
What artwork details should be included on an art invoice?
Include the buyer name, artwork title, medium, size, quantity, edition number when relevant, sale date, delivery method, invoice number, and payment terms. This connects the invoice to the correct artwork or order.
How do I invoice for a custom art commission?
Show the custom artwork description, size, medium, concept work, included revisions, material costs, deposit paid, and remaining balance. This keeps the commission terms and payment schedule clear.
Should framing, materials, or shipping be listed separately?
Yes. Add framing, canvas, paper, ink, paint, packaging, courier delivery, local delivery, or installation as separate line items when they are charged outside the artwork price.
Can I include digital art or licensing on an art invoice?
Yes. List digital files, file formats, usage rights, commercial use, license period, territory, and delivery terms separately when the artwork will be used in ads, merchandise, websites, books, or campaigns.
How should I show deposits or partial payments?
Show the full artwork or commission price, the deposit or retainer received, any milestone payments, and the remaining balance due. This helps both sides track the payment clearly.
What payment terms should an art invoice include?
Include the due date, accepted payment methods, deposit terms, delivery or pickup instructions, cancellation policy, licensing terms, and any conditions for releasing final files or shipped artwork.
Can galleries and art sellers use this template?
Yes. Galleries, art dealers, art sellers, print shops, artists, illustrators, painters, and creative studios can use this template for artwork sales, gallery commissions, prints, certificates, framing, licensing, and delivery charges.
