Free Cleaning Invoice Template
Free invoice templates for cleaning businesses, house cleaners, commercial cleaning companies, janitorial services, office cleaners, deep cleaning providers, and move-out cleaning professionals. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Use this template to bill for cleaning labor, room cleaning, deep cleaning, office cleaning, supplies, recurring service visits, add-on services, travel fees, taxes, discounts, deposits, and payment terms in a clear and professional way.
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Download Free Cleaning Invoice Templates
Download a template, then edit it in PDF, Word, Excel, Google Docs, or Google Sheets. Print it, save it, or send it to your client when the cleaning service is complete.
Editable Cleaning Invoice Template
Printable Cleaning Invoice Template
Free Cleaning Invoice Template
Use these templates for residential cleaners, commercial cleaning teams, janitorial companies, apartment cleaners, move-out cleaners, Airbnb cleaners, office cleaning services, and deep cleaning businesses.
How to Invoice for Cleaning Work
A good cleaning invoice should clearly show the client details, service location, cleaning date, work completed, labor charges, supplies used, extra fees, taxes, and payment terms.
Start Creating Invoices FreeIn 5 Steps:
- Confirm the client details, service address, cleaning type, property size, rooms or areas to clean, supplies needed, and agreed pricing before starting the work.
- Record completed cleaning work, labor hours, rooms cleaned, special tasks, supplies used, recurring visits, and any approved extra services.
- Track service costs such as cleaning products, disinfectants, equipment, travel, parking, laundry, disposal, and special treatment supplies.
- Calculate cleaning charges, labor, supplies, add-on services, travel fees, taxes, discounts, deposits, and the final balance due.
- Send the invoice with payment options, due date, service notes, cleaning details, and any next-visit or care recommendations.
With Invoize, you can create cleaning invoices faster, save client details, reuse common cleaning services, add recurring charges, and track payments from your phone.
What to Include in a Cleaning Invoice
A professional cleaning invoice should include the details needed to identify the client, property, cleaning service, charges, and payment terms.
Invoice and Property Details
- Invoice numberHelps track the invoice, payment record, and cleaning service history.
- Client name and contact detailsShows who requested the cleaning service and who is responsible for payment.
- Business name and contact detailsShows which cleaner, cleaning company, or janitorial provider completed the work.
- Service address or cleaning locationShows where the cleaning service was completed.
- Service date or billing periodShows when the cleaning was completed or which recurring service period the invoice covers.
Cleaning Service Details
- Property typeShows whether the service was for a home, apartment, office, rental property, shop, restaurant, or commercial building.
- Cleaning typeShows standard cleaning, deep cleaning, move-out cleaning, office cleaning, janitorial work, or post-construction cleaning.
- Rooms, areas, or square footageHelps explain pricing for rooms, offices, bathrooms, kitchens, floors, or larger spaces cleaned.
- Service descriptionExplains dusting, mopping, vacuuming, sanitizing, window cleaning, restroom cleaning, or trash removal.
- Labor or fixed service feeShows whether the cleaning job was billed by labor hours, hourly rate, fixed service fee, or package price.
Payment and Final Notes
- Supplies and extra feesLists cleaning products, disinfectants, equipment, trash bags, paper supplies, travel, parking, laundry, disposal, or special cleaning fees.
- Discounts, deposits, or previous paymentsShows credits or amounts already paid before the final balance.
- Total amount dueShows the final amount the client needs to pay.
- Payment due date and methodsTells the client when payment is expected and how they can pay.
- Service notes or cleaning instructionsRecords special requests, access notes, next visit details, recurring schedule, care instructions, or final service notes.
Billing Scenarios for Cleaning Businesses
Use clear invoice labels so clients understand the type of cleaning service, labor cost, supply charges, recurring fees, and final amount due.
| Scenario | Invoice line items | Best used for | How to describe it |
|---|---|---|---|
| Standard house cleaning | Room cleaning, dusting, vacuuming, mopping, bathroom cleaning, kitchen cleaning | Regular home cleaning, apartment cleaning, weekly visits, or one-time residential cleaning. | Show the service date, rooms cleaned, cleaning tasks completed, and flat or hourly charge. |
| Deep cleaning service | Deep cleaning labor, detailed cleaning, supplies, equipment, special treatment | Homes or offices needing detailed cleaning, heavy buildup removal, or seasonal cleaning. | Describe the deep cleaning tasks and separate extra labor or supply charges clearly. |
| Move-in or move-out cleaning | Full property cleaning, appliance cleaning, cabinet cleaning, floor cleaning, disposal | Rental properties, end-of-lease cleaning, home sales, new tenants, or move-in preparation. | Show the property address, areas cleaned, condition notes, and any extra services included. |
| Office or commercial cleaning | Office cleaning, restroom cleaning, trash removal, floor care, recurring service fee | Offices, shops, clinics, studios, schools, warehouses, and business spaces. | Add the business location, billing period, cleaned areas, service schedule, and recurring fee. |
| Janitorial service | Daily cleaning, weekly service, supplies, restroom care, trash removal, floor maintenance | Ongoing cleaning contracts for commercial properties, offices, buildings, or facilities. | Show the service period, visit schedule, included tasks, and monthly or weekly charge. |
| Post-construction cleaning | Dust removal, debris cleanup, floor cleaning, window cleaning, labor, disposal | New builds, remodels, renovation cleanup, contractor cleanup, or property handover cleaning. | Describe the construction cleanup work and list labor, disposal, and special cleaning fees separately. |
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Common Charges and Fees for Cleaning Businesses
Itemize cleaning charges clearly so clients can see labor, cleaning packages, supplies, travel, add-ons, taxes, and any extra costs.
| Charge or service | Unit | When to use | How to show it |
|---|---|---|---|
| Cleaning labor | Hour | Use when billing for cleaning time, team hours, detailed cleaning, or custom cleaning work. | Show hours worked multiplied by the hourly rate with a short service description. |
| Flat cleaning package | Fixed price | Use when the cleaning service has one agreed price. | List the package name, included services, and fixed amount clearly. |
| Room or area cleaning | Room, area, or square footage | Use when pricing is based on bedrooms, bathrooms, kitchens, offices, floors, or total area cleaned. | Show the room count, area cleaned, rate, and total amount. |
| Deep cleaning fee | Service or area | Use when extra time is needed for detailed cleaning, buildup removal, stains, grease, or heavy dirt. | Show deep cleaning separately when it is not included in the standard package. |
| Move-out cleaning fee | Service or property | Use for end-of-lease cleaning, empty property cleaning, move-in cleaning, or rental turnover cleaning. | List the property type, areas cleaned, and move-out service fee clearly. |
| Cleaning supplies | Item or fee | Use when charging for cleaning products, disinfectants, trash bags, paper goods, or special supplies. | Show supply names, quantities, or a simple supply fee when useful. |
| Equipment fee | Service, item, or fee | Use when special equipment such as floor machines, steamers, vacuums, ladders, or polishers are needed. | Show equipment use separately when it adds to the cleaning cost. |
| Travel or parking fee | Mile, kilometer, or fee | Use when travel distance, parking, or location access adds cost to the service. | Show travel or parking separately from the cleaning service fee. |
| Recurring cleaning fee | Visit, week, or month | Use for weekly, biweekly, monthly, or ongoing cleaning plans. | Show the service period, number of visits, and included cleaning tasks. |
| Add-on cleaning service | Service or item | Use for windows, oven cleaning, fridge cleaning, carpet spot cleaning, laundry, or extra rooms. | List each add-on service separately with its price. |
| Tax | Percentage or amount | Use when tax applies to cleaning services, supplies, add-ons, or travel fees based on local rules. | Show tax before the final total so the client can see how the balance was calculated. |
| Deposit or previous payment | Credit | Use when the client paid before or during the cleaning service. | Subtract it from the invoice total and show the remaining balance due. |
Common Cleaning Invoicing Mistakes
Cleaning work can include service dates, property details, room counts, cleaning tasks, supplies, recurring visits, add-ons, and payment terms. Missing details can confuse clients or delay payment. Avoid these common mistakes.
| Mistake | Why it causes problems | How to fix it |
|---|---|---|
| Not listing the service location | The invoice may be hard to match with the correct home, office, rental property, or cleaning job. | Add the service address or cleaning location to every cleaning invoice. |
| Not describing the cleaning service clearly | The client may not understand what was cleaned, sanitized, vacuumed, mopped, or removed. | Add a simple description of the cleaning service and included tasks. |
| Combining all charges in one line | The total may look unclear because the client cannot see labor, supplies, add-ons, travel, and taxes separately. | Separate labor, cleaning package, supplies, add-ons, travel, recurring fees, and taxes into clear line items. |
| Not showing service date or billing period | The client may not know which cleaning visit, week, or month the invoice covers. | Add the service date, visit dates, or billing period clearly. |
| Forgetting room count or cleaned areas | The client may not understand how the cleaning price was calculated. | Add rooms, bathrooms, kitchens, offices, square footage, or cleaned areas when useful. |
| Leaving out add-on services | Extra tasks such as oven cleaning, fridge cleaning, window cleaning, or laundry may look unexplained. | Show each add-on service separately with a short description and price. |
| Not recording recurring service details | The client may not know how many visits are included or which schedule was billed. | Add the recurring schedule, number of visits, billing period, and included tasks. |
| Forgetting deposits or previous payments | The final balance may look higher than expected. | Show deposits, advance payments, partial payments, or credits before the balance due. |
| Leaving out access or service notes | The client may not know what special instructions were followed or what areas were skipped. | Add access notes, special requests, skipped areas, client instructions, or next service recommendations. |
| Not keeping invoice records | Tracking services, payments, recurring visits, supplies, and client history becomes harder. | Keep a copy of every cleaning invoice for your business records. |
More Invoice Templates You May Like
Explore closely related invoice templates for cleaning work, similar services, and nearby billing scenarios before choosing the best format for your customer.
Questions
Frequently Asked Questions
How should I show cleaning labour on an invoice?
List the cleaning work by service type, hours, or area cleaned instead of using one general total. Example: “Standard house cleaning: 3 hours × $40/hr = $120” or “Office cleaning service: Fixed rate: $180.” This helps the customer understand how the cleaning cost was calculated.
What cleaning services should be included on the invoice?
Include each service separately, such as dusting, vacuuming, mopping, bathroom cleaning, kitchen cleaning, window cleaning, sanitising, trash removal, and surface wiping. Example: “Kitchen deep clean: $75” and “Bathroom cleaning: 2 bathrooms × $35 = $70.”
Should cleaning supplies be listed separately?
Yes, if supplies are not included in your standard cleaning rate. List items such as disinfectant, floor cleaner, glass cleaner, trash bags, gloves, or special products. Example: “Cleaning supplies fee: Eco-friendly products used during service: $18.”
How do I invoice for deep cleaning?
Break deep cleaning into specific tasks or rooms. Example: “Deep cleaning: Baseboards, cabinets, appliances, and detailed bathroom cleaning: $250.” If the job took extra time, you can also show it as “Deep cleaning labour: 5 hours × $45/hr = $225.”
Can I charge extra for move-in or move-out cleaning?
Yes. Move-in and move-out cleaning usually requires more work, so list it clearly as its own service. Example: “Move-out cleaning: Empty 2-bedroom apartment: $280.” Add extra charges for appliances, inside cabinets, or heavy buildup if needed.
How should I bill for recurring cleaning services?
Show the billing period, number of visits, and rate per visit. Example: “Weekly cleaning service: 4 visits × $90 = $360” or “Biweekly home cleaning: 2 visits × $120 = $240.” This makes regular cleaning invoices easy to review.
How do I show add-ons like windows, oven cleaning, or fridge cleaning?
List each add-on separately so the customer can see what was added beyond the main cleaning package. Example: “Interior window cleaning: $45,” “Oven cleaning: $60,” and “Inside refrigerator cleaning: $55.”
What payment terms should a cleaning invoice include?
Include the due date, accepted payment methods, deposit amount if required, cancellation policy, and any extra cleaning notes. Example: “Payment due upon completion. Extra charges may apply for heavy stains, pet hair, excessive clutter, or services added during the visit.”
