Free Videography Invoice Template
Free invoice templates for videographers, video production companies, freelance filmmakers, event videographers, wedding videographers, corporate video creators, and creative media businesses. Download and edit in PDF, Word, Excel, Google Docs, or Google Sheets.
Use this template to bill for video shoots, editing, event coverage, corporate videos, wedding films, drone footage, equipment use, travel, revisions, licensing, taxes, discounts, deposits, and payment terms in a clear and professional way.
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Download Free Videography Invoice Templates
Download a template, then edit it in PDF, Word, Excel, Google Docs, or Google Sheets. Print it, save it, or send it to your client when the videography work is complete or when a billing period ends.
Editable Videography Invoice Template
Printable Videography Invoice Template
Free Videography Invoice Template
Use these templates for videographers, video production teams, wedding filmmakers, event videographers, freelance video creators, and creative media businesses billing filming, editing, event coverage, equipment, travel, drone footage, revisions, deposits, and clients.
How to Invoice for Videography Work
A good videography invoice should clearly show the client details, project name, shoot date, filming hours, editing work, equipment fees, travel costs, deposits, taxes, and payment terms.
Download Free TemplateIn 5 Steps:
- Confirm the client details, video project scope, shoot date, location, coverage hours, editing needs, delivery format, and agreed pricing before starting the work.
- Record completed videography work, filming time, event coverage, interviews, B-roll, drone footage, lighting setup, audio capture, editing, revisions, and any approved extra services.
- Track project costs such as cameras, lenses, microphones, lighting, tripods, drones, memory cards, travel, parking, assistants, music licenses, storage, and editing tools.
- Calculate filming charges, editing fees, equipment rental, travel costs, revision fees, licensing costs, discounts, deposits, taxes if applicable, and the final balance due.
- Send the invoice with payment options, due date, project notes, delivery details, revision terms, and any remaining balance instructions.
With Invoize, you can create videography invoices faster, save client details, reuse common video service items, add deposits and equipment fees, and track payments from your phone.
What to Include in a Videography Invoice
A professional videography invoice should include the details needed to identify the client, video project, filming work, editing service, deliverables, charges, and payment terms.
Invoice and Project Details
- Invoice numberHelps track the invoice, payment record, and videography project history.
- Client name and contact detailsShows who booked the videography service and who is responsible for payment.
- Videographer, studio, agency, or business detailsShows which videographer, production company, creative agency, or business completed the work.
- Project name, event name, or video titleConnects the invoice to the correct video project, event, campaign, or client file.
- Shoot date, event date, or project phaseShows when filming happened or which production period, billing period, or project phase the invoice covers.
Videography Service Details
- Filming location or venueShows where the video shoot, event coverage, interview, or production work took place.
- Service typeShows event videography, wedding videography, corporate video, product video, drone video, or social media content.
- Service descriptionExplains filming, editing, audio recording, lighting setup, interviews, B-roll, highlight video creation, or production work completed.
- Hours, day rate, package, or project priceShows whether the work was billed by filming hours, editing hours, production days, hourly rate, day rate, package fee, or fixed project price.
- DeliverablesShows what the client receives, such as highlight video, full event video, edited clips, raw footage, reels, or social media files.
Payment and Final Notes
- Equipment and production costsLists camera gear, lighting, audio gear, drone, stabilizer, tripods, editing tools, travel, parking, assistants, second shooters, music licenses, storage, or rush delivery fees.
- Discounts, deposits, retainers, or milestone paymentsShows credits, retainers, milestone payments, deposits, or amounts already paid before the final balance.
- Total amount dueShows the final amount the client needs to pay.
- Payment due date and methodsTells the client when payment is expected and how they can pay.
- Project notes or payment termsRecords revision limits, delivery terms, usage rights, raw footage terms, late fees, final handover instructions, or project notes.
Billing Scenarios for Videographers
Use clear invoice labels so clients understand the type of videography work, filming charge, editing fee, equipment cost, deposit, and final amount due.
| Scenario | Invoice line items | Best used for | How to describe it |
|---|---|---|---|
| Wedding videography | Wedding coverage, filming hours, highlight film, full video, editing, travel | Wedding ceremonies, receptions, bridal events, engagement shoots, and full wedding film packages. | Show the wedding date, venue, coverage hours, package details, deliverables, deposit, and remaining balance clearly. |
| Corporate video project | Corporate filming, interviews, B-roll, editing, branding, final video delivery | Company videos, promotional videos, training videos, testimonials, internal videos, and business campaigns. | List the project name, filming day, services completed, editing work, and final project fee. |
| Event videography | Event coverage, filming hours, audio capture, editing, highlight video, delivery files | Conferences, seminars, concerts, parties, launches, school events, and live event coverage. | Show the event name, date, location, coverage hours, final video type, and total charge. |
| Social media video package | Short-form video shoot, editing, captions, reels, vertical clips, revisions | Instagram reels, TikTok videos, YouTube Shorts, ads, product clips, and content packages. | Show the number of clips, formats, editing work, captions, revision terms, and package price. |
| Drone videography | Drone filming, aerial footage, operator fee, equipment fee, editing, travel | Real estate videos, outdoor events, construction footage, landscape shots, and aerial promotional videos. | Show the location, drone filming time, aerial deliverables, equipment fee, and any travel or permit notes. |
| Video editing only | Editing hours, footage review, color correction, audio cleanup, revisions, export files | Clients who already have footage and need editing, trimming, color work, captions, or final video files. | List the footage type, editing tasks, number of final videos, revision rounds, and editing fee clearly. |
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Common Charges and Fees for Videography Services
Itemize videography charges clearly so clients can see filming fees, editing costs, equipment use, travel, licensing, revisions, taxes, and any extra costs.
| Charge or service | Unit | When to use | How to show it |
|---|---|---|---|
| Videography filming fee | Hour, day, or project | Use when charging for camera operation, on-site filming, event coverage, interviews, or video production work. | Show filming hours, day rate, or project fee with a short service description. |
| Video editing fee | Hour, video, or project | Use when billing for trimming footage, arranging clips, color correction, audio cleanup, captions, or final exports. | Show editing hours, number of videos, or fixed editing fee clearly. |
| Videography package fee | Package | Use when the client buys a defined filming and editing package. | List the package name, included hours, deliverables, and package amount. |
| Event coverage fee | Event or hour | Use when filming a wedding, conference, ceremony, performance, launch, or private event. | Show the event name, date, location, coverage hours, and event coverage charge. |
| Equipment fee | Item, day, or project | Use when cameras, lenses, microphones, lighting, tripods, gimbals, drones, or other gear are billed separately. | List equipment fees separately when they are not included in the base service price. |
| Second shooter or assistant fee | Person, hour, day, or event | Use when extra camera operators, assistants, sound recordists, or production staff are needed. | Show the number of staff, hours, role, and staffing fee clearly. |
| Drone footage fee | Hour, session, or project | Use when aerial filming, drone shots, or special location footage are included. | Show drone filming separately when it has its own rate or equipment charge. |
| Travel or location fee | Mile, kilometer, trip, or fee | Use when travel distance, parking, accommodation, fuel, or location access adds cost to the project. | Show travel and location fees separately from filming and editing charges. |
| Music license or stock asset fee | License, item, or project | Use when licensed music, stock footage, sound effects, graphics, or templates are purchased for the video. | Show approved licensing and stock asset costs as separate line items. |
| Extra revision or rush delivery fee | Hour, round, or fee | Use when the client requests extra edits, additional versions, urgent delivery, or work outside the agreed scope. | Add a clear label so the client understands why the extra fee applies. |
| Tax | Percentage or amount | Use when tax applies to videography services, equipment, licensing, travel, or extra fees based on local rules. | Show tax before the final total so the client can see how the balance was calculated. |
| Deposit, retainer, or previous payment | Credit | Use when the client paid before or during the videography project. | Subtract it from the invoice total and show the remaining balance due. |
Common Videography Invoicing Mistakes
Videography work can include filming hours, editing, equipment, travel, revisions, licenses, deposits, deliverables, and usage terms. Missing details can confuse clients or delay payment. Avoid these common mistakes.
| Mistake | Why it causes problems | How to fix it |
|---|---|---|
| Not listing the shoot date or event date | The client may not know which video shoot, event, project phase, or billing period the invoice covers. | Add the shoot date, event date, filming date, delivery date, or billing period clearly. |
| Not describing the video service clearly | The client may not understand whether the charge is for filming, editing, drone footage, event coverage, or revisions. | Add a simple service description for each videography task, project stage, or deliverable. |
| Combining all charges in one line | The total may look unclear because the client cannot see filming, editing, equipment, travel, licensing, and taxes separately. | Separate filming fees, editing work, equipment use, travel, licensing, deposits, and taxes into clear line items. |
| Not showing filming hours or editing hours | The client may question the charge if the time spent and rate are not visible. | Show filming hours, editing hours, hourly rate, day rate, package price, or fixed project fee clearly. |
| Leaving out final deliverables | The client may not know what files, edits, formats, or video versions are included. | Add deliverables such as highlight video, full video, edited clips, raw footage, social media files, or final exports. |
| Forgetting equipment or assistant fees | Cameras, lights, microphones, drones, second shooters, or production assistants may look unexpected if not listed. | Add equipment fees, second shooter costs, assistant support, drone gear, or audio setup as separate line items when charged. |
| Not recording approved extra revisions | Additional edits, new versions, captions, or urgent changes may be questioned later. | Show approved extra revisions, extra editing hours, added versions, and updated totals clearly. |
| Forgetting licensing or usage notes | The client may not understand music licenses, stock assets, raw footage terms, or video usage rights. | Add short notes for music licenses, stock footage, usage rights, raw footage delivery, and ownership terms when useful. |
| Forgetting deposits or milestone payments | The final balance may look higher than expected. | Show deposits, retainers, advance payments, milestone payments, partial payments, or credits before the balance due. |
| Not keeping invoice records | Tracking video projects, payments, revisions, licenses, deliverables, and client history becomes harder. | Keep a copy of every videography invoice for your business records. |
More Invoice Templates You May Like
Explore closely related invoice templates for videography work, similar services, and nearby billing scenarios before choosing the best format for your customer.
Questions
Frequently Asked Questions
How should I show videography service charges on an invoice?
List the video service by project, event, hours, or package instead of using one general total. Example: “Wedding videography package: 8 hours of coverage: $1,800” or “Corporate video shoot: 4 hours × $120/hr = $480.” This helps the client understand what video service was provided.
What project or event details should be included on a videography invoice?
Include the client name, event date, shoot location, project name, service hours, video type, and invoice number. Example: “Project: Product promo video, shoot date: June 12, location: client studio.” This connects the invoice to the correct video project.
How do I invoice for video editing?
List editing separately if it is charged outside the filming package. Example: “Video editing: 6 hours × $65/hr = $390” or “Highlight reel edit: 3-minute final video: $350.” This keeps post-production costs clear for the client.
Should equipment or camera rental be listed separately?
Yes, if special equipment is not included in your base rate. Example: “Lighting kit rental: $75,” “Audio recording setup: $60,” or “Second camera setup: $120.” This explains extra production costs beyond filming time.
Can I include drone footage on a videography invoice?
Yes. Add drone filming as a separate line item if it requires extra equipment, setup, or licensing. Example: “Drone footage add-on: Aerial shots for event video: $250.” This helps the client see why the invoice total is higher than standard video coverage.
How should I bill for revisions or extra edits?
List extra revisions separately when they go beyond the agreed package. Example: “Additional video revision after approval: $90” or “Extra editing changes: 2 hours × $65/hr = $130.” This keeps added work clear and easy to approve.
How do I show deposits or booking retainers?
Show the full videography amount, deposit paid, and remaining balance. Example: “Videography project total: $2,000,” “Booking deposit received: $500,” and “Balance due before final delivery: $1,500.” This helps both sides track payment clearly.
What payment terms should a videography invoice include?
Include the due date, accepted payment methods, deposit terms, cancellation policy, revision rules, and final delivery terms. Example: “Final payment due before edited video delivery. Extra revisions, added shoot hours, travel, or raw footage requests may require an updated invoice.”
